The main functions of the units

LEGAL DEPARTMENT

ensuring the correct application of legal acts and other documents
legal examination of draft acts and other documents
organization of works related to the conclusion of contracts
Participation in the protection of property rights and legitimate interests of the Inspection in case of non-fulfillment or improper performance of contractual obligations
organization of claim and claim work, analysis of its results
assistance in timely implementation of measures to eliminate violations of prosecutorial response documents, court decisions related to prosecutorial response documents, court decisions to relevant documents of law enforcement and regulatory bodies
prevention work on prevention of offenses and crimes in the system of training and diploma of seafarers
promoting law enforcement in the exercise of labor rights when solving industrial and social issues
preparation of measures to strengthen labor discipline
ensuring the correct application of the rules of labor, housing, pension, anti-corruption and other legislation concerning the rights and legitimate interests of the employees of the Inspectorate
collecting information on the official promulgation of legislation related to the activities of the Inspectorate
organization and implementation of works aimed at raising the level of legal knowledge of the employees of the Inspectorate, clarifying the practice of law enforcement, legal advice and legal assistance to the employees of the Inspection
legal assistance in the process of creation, development and implementation of scientific and technical developments, new technologies

DEPARTMENT OF ACCOUNTANCY ACCOUNTING AND REPORTING

accounting in accordance with national accounting standards (standards), as well as other legal acts on accounting with the reflection of operating transactions based on the accepted primary documents by double-entry them in the interconnected accounting accounts in accordance with the requirements of the Accounts Plan accounting
ensuring the identity of analytical data of turnover and synthetic accounting balances on the first day of each month
drawing up and reporting to state statistics bodies, Social Insurance Fund for temporary disability, the Pension Fund of Ukraine, other state bodies
transferring taxes and fees (required payments) to their respective budgets

HUMAN RESOURCES DEPARTMENT

ensuring the implementation of state policy on personnel in the Inspectorate, generalizing the practice of personnel
development of a plan of work with personnel, determination of annual and prospective need for personnel, formation of the order and improvement of qualification of employees of the Inspectorate
maintenance of the established accounting records
preparation of materials on appointments to positions and dismissal from positions of employees, forms personnel reserve
calculating work experience and preparing documents for assigning pensions to employees
preparation of documents for encouragement and remuneration of employees, keeping proper accounting
participation in the development of measures to strengthen labor discipline
carrying out work related to filling, accounting and storage of work books and personal files of employees
preparation of the staffing list in accordance with the approved structure of the Inspectorate and the minimum wage established by the current legislation
organizational support of the work of the certification commission Inspections and control of the performance of certification in subordinate structural units
providing retraining and advanced training of personnel
securing information that is confidential

ANTI-CORRUPTION COMMISSIONER

development and implementation of measures to prevent corruption offenses, as well as control over their implementation in the Inspectorate
to provide the Inspectorate employee with clarification on the application of anti-corruption legislation
taking measures to identify and promote a conflict of interest, monitor compliance with the requirements of the legislation on conflict of interest management, as well as identify favorable risks for corruption offenses in the activities of officials and officials of the Inspectorate, submit proposals for elimination of such conflict
to assist the Inspection staff in completing the declarations, carrying out in accordance with the procedure established by the legislation the facts of timely submission of the said declarations, checking them for the presence of conflict of interest
informs in due course the facts, which may testify to the commission of corruption offenses by officials or officials of the Inspectorate, as well as the signs of the offense by the results of checks of declarations, if necessary – by law enforcement authorities in accordance with the competence
keeping records of the employees of the Inspectorate, who are held responsible for committing corruption offenses
liaising with units to prevent and detect corruption of government, local government, businesses, institutions and organizations
consideration, within the limits of authority, of reports of cases of corruption and other misconduct (acts or omissions) by the employees of the Inspection
monitoring of citizens’ complaints about corruption and other misconduct by the employees of the Inspectorate
reports on facts that may testify to the corruption of officials of the Inspectorate
carrying out the inspection of the structural units of the Inspectorate within its competence

DEPARTMENT OF FINANCIAL AND ECONOMIC PLANNING

planning the economic activity of the Inspectorate by developing draft financial plans and ensuring that they are coordinated by the relevant structural units
development and coordination of methodologies, provisions, recommendations, normative – instructive documentation on issues of price policy, remuneration, financial incentives and material assistance, additional and compensatory payments, social benefits
preparation of proposals for introduction of new forms of material incentives for employees
making payments to the Inspectorate’s payroll and salaries and participating in the approval of the Inspectorate’s staffing list
reconciliation of calculations of financial and material costs, as well as expenses for business trip of the Inspectorate
planning of the economic and economic activity of the Inspectorate
participation in the development of standards for material and labor costs and generalization of planned indicators of financial costs
development of costing estimates and service pricing projects
planning of expenses for carrying out of economic activity
exercising control over the use of funds
participation in work on property write-offs and registration of shortages, embezzlement of funds and property Inspections, asset damage
preparation of financial and economic reports on performance indicators of the financial plan, reports of the head on performance of indicators of state property and profit, property status of the enterprise and indicators and conditions of bonuses, as well as statistical reports on work and submission of it to the relevant bodies in due time.
analysis of materials on economic issues
review and approval of contracts

STATE REGISTRY OF THE SEAFARER'S DOCUMENTS

keeping and forming a single State Register of seafarers’ documents
maintaining the application software
confirmation of the validity of the seafarers’ documents issued on the basis of the provisions of the VAT
requesting and answering the status of seafarers’ documents by authorized bodies and institutions of foreign countries
counseling and clarification on matters within the purview of the registry

QUALITY MANAGEMENT, CERTIFICATION AND AUDIT DEPARTMENT

collection, compilation and analysis of data: the result of the audit carried out by the certification body’s auditors; the result of internal audit; adherence to general procedures / provisions in the execution of fundamental processes; inconsistencies found in day-to-day operations and as a result of receiving customer complaints
generalization and analysis of information from service consumers
control of the implementation of corrective actions

DEPARTMENT OF INTERNATIONAL COOPERATION

accounting and systematization of international treaties of Ukraine, taking measures for their implementation, conducting analysis, and generalizing the practice of their application
collection and preparation of materials, other information in IMO
collecting and preparing information to the European Commission
translation of letters and drafts of bilateral agreements received from the maritime administrations of IMO Member States
generalization and use of national and international experience in the field of training and diploma of seafarers
cooperation with ministries, other central executive authorities of Ukraine, branches of the Inspectorate

GRADUATION AND PREPARATION DEPARTMENT

implementation of methodological support and control over the functioning of the processes of certification of seafarers’ qualifications in the SQC in regional branches and in the sector of the Kiev SQC
oversee compliance with SQC secretaries, chairmen and members of SQC
participation in the handling of complaints regarding the certification of seafarers and the work of the SQC in regional branches and sectors of the Kiev SQC
written and oral consultations to seafarers
organization of work of the Attestation Committee
control and organization of work on the content and updating of the official website of the Inspectorate

SECTOR OF GRADUATION, WORK OF THE SQC

analysis of the experience of the leading countries in the field of merchant navigation in the training of seafarers, the organization and construction of a diploma and certification system
complaint handling regarding graduation, confirmation of qualification, work of SQC in regional branches and sector of Kiev SQC
organization of work of the Attestation Committee

SECTOR OF THE KIEV SQC

consultations with members of the command staff and the shipboard team of ships that have approached the sector
reception of documents of candidates who applied to the sector for the purpose of certification of qualification
consideration and analysis of the candidate’s documents before forming and opening a personal file
clarification of the candidate valid requirements for the formation of a personal case, the procedure for conducting the assessment of competence and the procedure for confirming the qualification of the latter in the SQC
formation of the Candidate’s case and entering the data in the “Automated system of registration and verification of seafarers’ documents”
preparation of personal documents of candidates of documents of documents and other materials for consideration of SQC in accordance with the schedules of their conduct
maintaining SQC protocols during SQC operation
documentary support of work of SQC
design and delivery of Seaman’s Service Books

BRANCH WORKING SECTOR

reviewing candidates’ personal files for work in the SQC and submitting them to the Attestation Committee
receiving and verifying in due course or upon a separate request detailed information on the identification of invalid or falsified documents of seafarers
analysis of statistics and reporting on the work of the SQC

DOCUMENT ACCOUNTING SECTOR

preparation of draft annual plans
preparation of the agenda
cooperation with ministries, departments, other organizations
keeping current archives of incoming and outgoing correspondence of the Inspectorate
control over the observance of deadlines for the execution of documents
control over compliance with the requirements of the Inspection Manual

DEPARTMENT OF MATERIAL AND TECHNICAL SUPPORT

organization of work on providing all necessary economic, logistical and social and household resources to the activities of the structural units of the Inspectorate
control over the condition of the premises of the administrative apparatus of the Inspection
organization in conjunction with the accounting and reporting department of the annual inventory
organization of work on providing motor transport services
the organization together with the department of accounting and reporting of acceptance-transfer of fixed assets, low-value non-current tangible assets, stocks to regional branches of the Inspectorate
systematization of information for preparation of acts for writing off
organization for ordering, manufacturing and issuing to the structural units of the Inspectorate of Seals, Stamps, Marks “For Significant Contribution”, “Long Range Captain” marks, “First Class Ship Mechanic” signs, “Seaman’s Service Record” forms, etc.

SECTOR OF LABOR AND FIRE SAFETY

fulfillment of requirements of legal acts on safety and fire safety, performance of organizational-technical, sanitary-hygienic, socio-economic, and medical-preventive measures aimed at preventing accidents, occupational diseases of workers
control over employees’ compliance with the requirements of laws and other regulations on occupational safety and fire
development of comprehensive measures to achieve the established standards and increase the existing level of occupational safety and fire safety, plans, programs for improving working conditions, preventing occupational injuries, occupational diseases, providing organizational and methodological assistance in carrying out the planned measures
verification of compliance by employees with the requirements of regulations on occupational safety and fire safety
conducting introductory occupational safety, on-the-job and fire safety briefing
accounting and analysis of the causes of occupational injuries and occupational diseases
consideration of letters, statements and complaints of employees of the Inspectorate concerning compliance with the legislation on occupational safety and fire
organization of preparation of information stands, corners, meetings and seminars on occupational safety and fire safety

SECTOR FOR PREPARATION AND DEVELOPMENT OF PROGRAMS

advice and clarification on matters within the competence of the sector
development, compilation and editing of information-analytical, methodological-consultative materials for the purpose of preparation of information for printing and publication of printed matter for the purpose of their dissemination

TESTING DEPARTMENT

ensuring the sustainable functioning of MORTEST AST
analysis and systematization of comments regarding the functioning of MORTEST AST
study, analysis and generalization of the experience of the leading countries in the field of merchant navigation in the application of the systems of testing and certification of seafarers’ qualifications
interaction with maritime educational institutions and updating of test tasks
completing new test tasks and bug fixing of MORTEST database

DEPARTMENT OF INFORMATION TECHNOLOGIES

support for the operation of the software used by the inspection staff
support for Internet connection software
administration of server operating systems, database management systems, mail services, user access management
overseeing the use of system and application software
control of operability of video recorders, ensuring accumulation, storage of video information
preparation, development and implementation of new software tools