The process of providing these ITCS services is regulated within the ITCS quality management system. The quality management system of ITCS is certified in the prescribed manner by the certification body - the Register of Shipping of Ukraine. Certificate for quality management system № 41-570-18, issued on 23.02.2018 and valid until 22.01.2021. The procedure for validation of the Certificate for the quality management system provides for annual inspection of the system. During the validity of the certificate of conformity, the central office and all branches of ITCS were covered by the inspection audit.
ITCS includes a single State Register of documents of seafarers and branches located in the cities of Izmail, Mariupol, Mykolaiv, Odessa.
The Unified State Register of Seafarers' Documents is a structural subdivision of the ITCS and operates in compliance with the requirements of paragraphs 14-16 of Regulation I / 2 of the STCW Convention and the ITCS Regulations.
The list of information entered into the unified State Register of Seafarers 'Documents in accordance with paragraph 12 of Section VI / 6 of the STCW Code, format, data transfer regulations, responsibility for verification of provided information are defined by the above-mentioned Regulations on the Unified State Register of Seafarers' Documents.
Today, the unified State Register of Seafarers 'Documents records more than 700,000 seafarers' documents issued by captains of seaports of Ukraine, more than 1.9 million NTC certificates (accounting has been carried out since 1998). The information is entered in Ukrainian and English.
The documents entered in the unified State Register of Seafarers' Documents are distributed depending on the status of the document at the moment, namely:
- action suspended;
- lost (declared lost);
The information is updated daily and updated during the inspection. The system provides backup of databases and takes effective measures to protect information and more.
When assessing the competence and confirming the qualifications of seafarers, the validity of documents on education, qualifications and training provided by seafarers to the SQC must be checked in the State Register of Higher Education Documents, the only State Register of Seafarers' Documents. It is obligatory to establish that the provided medical certificates are valid and issued by the medical institutions approved by the Ministry of Health.
The SQC confirms the qualification of seafarers in the amount of approved ITCS programs in the areas using modern methods of assessment of knowledge, skills and abilities using computer tests, simulators, ship and laboratory equipment, oral and / or written interview.
From 01.07.2013, the SQC's competence assessment is carried out according to programs that fully cover the requirements of the Manila Amendments to the STCW Convention.
The candidate's competence is assessed by demonstrating to SQC members:
SQC decisions are recorded in the minutes of the SQC meeting, which certifies the compliance of the seafarer's competence with the requirements of the STCW Convention and national requirements. On the basis of this protocol, seafarers have the right to obtain from the captain of a seaport the appropriate diploma or certificate of a specialist and confirmation to him to hold the relevant position on a seagoing vessel. The protocol itself does not give a seafarer the right to hold certain positions or perform certain functions. Other documents required to obtain qualification documents include educational documents, documentary evidence of mandatory training, documentary evidence of seagoing service on seagoing vessels, a certificate of fitness for work due to health status, identification documents.
After successful confirmation of qualification in the SQC, a seafarer has the right within 12 months from the date of the SQC meeting to receive a diploma or a certificate of a specialist from the captain of the seaport on awarding the title / confirmation of qualification and confirmation of this document.
Seafarers can pass the confirmation of qualification in the SQC in the cities: Kyiv, Odessa, Izmail, Mariupol and Kherson.